Presentation Format Accessibility Guidelines for Presentations Registration Publication & Author's Rights Important Dates
Note: The following format is for those who have submitted an abstract presentation only. This format is not for keynote speakers.
- To enhance your presentation, we recommend that you use PowerPoint slides on site.
- Sessions are 90 minutes and will include up to 4 speakers per session.
- The moderator will present the session theme, introduce each presenter and conclude the session by underlining the main observations made and the lessons drawn from presentations and discussions.
- Each presenter will have a maximum 12-minute presentation plus 3 minutes for questions from the audience, for a total of 15 minutes.
Guidelines for an Accessible Oral/Workshop Presentation (PowerPoint File):
- Headings: Minimum font size 32 point.
- Main text and text boxes: Minimum font size 20 point.
- Do not use bold fonts, shadows or “text effects” (e.g. distorted fonts).
- Non-serif font.
- Use 1.5 line spacing.
- Do not use BLOCK CAPITALS or italics for headings or in text.
- Use high contrast text. It is recommended to use black fonts on white background.
- Be simple, clear and clean.
- Be consistent.
- Do not include transitions or decorative noises.
- Avoid using tables.
- If you are using videos, please include subtitles/captions. For more information, refer to the section “Guidelines for an accessible video presentation”.
- Add alternative text to all images. Consult this link to learn how to implement alternative text in your images: Add Alternative Text to Images and Objects.
- Do not let text overlap images.
- Maximum 3 colors per slide.
- Where hyperlinks appear on the slide, make sure these are not too pale, against the white background.
- If using Microsoft PowerPoint 2010, use the accessibility check option to verify your PowerPoint. Consult this link for the steps: Accessibility Checker.
- For more tips on how to design an accessible PowerPoint, view our template and visit this site: Accessibility Tips for PowerPoint Presentations.
- Important: Must include subtitles and captions.
Guidelines to follow for subtitles/captions:
- Organisers should note that producing a high quality fully accessible video is not a trivial undertaking. Subtitling needs the following factors to be considered:
- Whether the speech content is edited or provided verbatim.
- Font size, type and colour. Minimum font size 20 point for text, non-serif font like Arial.
- Positioning and lighting of the subtitle text, so it can be read easily.
- Synchronisation of the subtitle text with the visual content.
- Whether and how the speakers’ emotions and any atmospheric music are conveyed.
- Be simple, clear and consistent.
- Use simple language.
- Film in a clear and clean background setting. Ensure adequate lighting conditions (deaf audience reading lips, partially sighted, nice atmosphere).
- Make sure there are no distracting noises in the background.
- You should consider sign language interpretation. In this case advice should be sought from an organisation of deaf people with experience in producing sign language videos.
- If using audio in your video, please provide audio description.
Audio description guidelines are as follows:
- The audio description should preferably be prepared by an experienced professional audio describer. Decisions will then be required as to how to interweave this description with the audio content of the video. A balance will also be required between speakers in the video behaving in a natural way and always facing the front to facilitate lip reading.
- In addition to accessibility considerations, any publicity videos should look attractive and have a good atmosphere. Decisions will also have to be made about whether or not to include music. This can contribute to the atmosphere, but is inaccessible to many deaf viewers and may be distracting to viewers with autistic spectrum conditions.
- Click on this link for instructions on how to add closed captions to the video and audio files you include in your presentations: Sub-Titling Text Add-In for PowerPoint
CWST Handbook for Accessible Events, edited by: Klaus Miesenberger, University of Linz, et al. Download from http://cwst.icchp.org/node/63
How to Make a Presentation Stick, Toke Kruse, Slideshare Blog: http://blog.slideshare.net/2014/06/25/how-to-make-a-presentation-stick/
Presenters of accepted abstracts must register to present at the Summit. All related costs, including registration fees, travel and accommodations, are the responsibility of the presenter.
Registration deadline for accepted presenters is midnight Eastern Time (GMT-5), July 27, 2014.
Abstracts of accepted presentations will be published online and made available to participants on site.
By submitting an abstract for presentation authors agree to give organizers of the World Summit Destinations for All the right to publish and distribute the abstract(s), paper(s), or video(s), including print, audio, Braille or electronic versions.
Authors of accepted abstracts will be invited to submit a final paper for publication in the Summit proceedings, to be made available on the web post-event. Instructions for preparation and submission will be sent to all accepted authors closer to the Summit.
- Presenter registration deadline: July 27, 2014
- Notification of presentation details to presenters: August 18, 2014
- Final program posted online: September 1, 2014
- Summit opens: October 19, 2014